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Team-Config-Leading-Sharing-Observing.png

Enhance team collaboration with SmartGuess’s role-based Planning Poker controls. Learn how Observing, Leading, and Sharing streamline your Agile refinement.

Team-Config-Your-Settings.png

 ### Opening "Your settings"
When clicked, it will give you access to the following controls:

Team-Config-Selecting.png

###  Your Avatar  shows your settings
Once settings are selected and saved, your avatar is decorated accordingly:
- L - Leading - Blue
- O - Observing - Grey
- Send Icon - Sharing - Purple
- Checkmark Icon - Estimate in  place - Green

The setting of automatically joining a session has no decoration associated with it. The user avatar presence makes this clear.

### Only one user can Lead. Only once user can Share at the same time
Here is how this shows up for the user:

Team-Config-Someone-Else.png

### Sharing, how does it work?

When sharing is selected, a link to the next story you open is made available only to team members who participated in the last story estimation you just completed. 

Here is how it will appear for your team members. Clicking the link will bring team members to the story next up for discussion.

Team-Config-sharing.png

### Worried about unintentionally sharing a story with your team?
Don't worry; we thought about this and built in the following controls: 
1. You select Sharing when you need to during refinement
2. Stories are only shared with team members who click the "Join" button in the same Jira Issue in Smart Guess within the last 15 minutes 
3. One-click action to "Clear your settings" allows an easy way to turn off sharing when refinement is complete:


Team Config - One click to clear your settings

Team-Config-clear-your-settings.png

## Get the latest version of Smart Guess in two steps
If you can't see the Cogwheel icon next to "Your team" you are running an older version and need to update manully.

### To update to the latest version:
As a Jira Admin
1. Click "Apps -> Manage Apps" from the Jira top navigation
2. Find "Smart Guess" in the list and click "Update."

How to update Smart Guess to the latest version

Update-Jira-app-to-latest-version.png

SmartGuess Role-Based Controls: Lead, Share & Observe

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Run one-click Planning Poker directly from the Jira Backlog and never look back. Estimate faster, collaborate better, and keep everyone aligned.  

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Every missed deadline has a cause. Every blown estimate has a reason. 

But without connecting the dots across sprints, you're experiencing the same problems over and over.

We'd been underestimating integrations for 18 months. It was obvious once we could finally see it.

How Many Sprints Before You Spot the Pattern?

When stakeholders push for aggressive timelines, you feel the risk. 

But _"I think this is too ambitious"_ doesn't win arguments. Data does.

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You Know It's a Bad Estimate. But Can You Prove It?

Two 5-point stories. One takes 2 days, the other takes 2 weeks. Your team estimated them the same—but something made them wildly different. 

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Same Story Points. Different Outcomes. Why?

Dozens of estimation sessions per team. Hundreds of data points. All of it disappears the moment the meeting ends. What if that data could actually improve your predictions?

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You Run Planning Poker Every Sprint. What Happens to That Data?

Stakeholders add urgent work mid-sprint. You know it hurts delivery—but without concrete data, you can't quantify the damage or push back effectively.

_"Now I can show exactly how much longer planned work takes when we interrupt it with urgent requests. The conversations have changed completely."_

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How Much Did That 'Quick Request' Actually Cost?

Story points tell you relative size. They don't tell you when something will ship. The gap between estimation and prediction is where promises break.

_"We went from 'probably next month' to '85% confidence by March 15th.' Leadership finally trusts our timelines."_

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Your Team Estimates. But Can You Actually Predict?

Issues sit in "In Review" for days. Blockers hide in "Waiting for Info" for weeks. 

Without visibility into time spent per status, you're managing blind. 

_"We discovered issues were spending 60% of their lifecycle waiting—not being worked on."_

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Where Does Your Team's Time Actually Go?

Every retrospective, the same question: _"Why didn't we finish?"_ Without time-in-status data, you're debating opinions instead of analyzing facts.

_"Turns out our bottleneck wasn't development—it was code review. We never would have known without the data."_

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Stop Guessing Why Sprints Slip

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_"At sprint end, our 'quick QA pass' was averaging 3+ days. Nobody realized until we measured it."_

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It's Been In QA For How Long?

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Turn Status History Into Process Insights

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Introducing Role-Based Controls in SmartGuess: A Smarter Way to Collaborate

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